Job Title:

Attendance officer

Location:

Darwen

Date posted:

Start date:

September 2022

Contract length:

Permanent

Contact name:

Telephone:

0330 1244 363

Job reference:

Attendance Officer-Darwen

Description:

MAT Recruitment are working with an fantastic secondary academy in Darwen to recruit a passionate and highly motivated Attendance Officer. This is a permanent contract.

Key Duties:

Supporting the senior leadership team and staff in implementing a vision for excellence by providing a level of service to all stakeholders based on high standards. 
Supporting the senior leadership team and colleagues in creating a climate hospitable to education in order that safety, a co-operative spirit and other foundations of fruitful interaction prevail.  
Cultivating leadership in others so that students and colleagues assume their parts in realising the school vision. 
Providing a level of service which enables teachers to teach and students to learn.
Provide a high standard of administrative support to the Attendance Lead and Attendance Service.
Specific Responsibilities:

Assist the Attendance Lead in the maintenance and upkeep of the attendance module in the Management Information System.
Ensure that absences are correctly coded, recorded and correct procedures are adhered to.
Ensure daily attendance registers are accurate and complete, following up with staff members any incomplete registers.
Enter marks from paper registers as and when required ensuring they are accurate.
Maintain the first day call systems and ensure that it is working at all times.
Ensure students who are on the vulnerable list or targeted list for attendance are personally contacted and matters escalated if they cannot be contacted.
Produce registers for fire drills including a list of visitors to the site.
Manage attendance returns for the Academy census.
Produce weekly attendance and punctuality charts and tables for display in form rooms encouraging competition between form groups, year groups and houses.
Produce information on a daily, weekly, fortnightly, half-termly, termly and annual basis for the issuing of awards in line with the academy rewards policy.
Provide information and participate in discussions on individual and group attendance within each year group.
Support key individuals during examination periods to ensure their attendance at examinations.
Track attendance of vulnerable groups in liaison with key pastoral staff to ensure they maintain a good level of attendance. Where attendance falls below what is expected a clear action plan is initiated to address individual needs.
Consult with and provide information and advice to other agencies and Academy staff to ensure the student’s needs are met and that they receive an appropriate education.
Refer cases to the Academy’s Designated Person for Safeguarding (child Protection) and work jointly with the Duty and Assessment Team and other Social Work teams for the safety and protection of children within the context of the Academy and Local Authority Child Protection Procedures.
Provide administrative support for Governor’s attendance panels.
Conduct ‘Home visits’ with the Attendance Lead in line with Lone Working policy where appropriate.
Participate in supervisory duties in accordance with the duty rota schedules to support the culture within the organisation.
MAT Recruitment is committed to safeguarding and promoting the welfare of children and young people. In order to meet this responsibility, we follow a rigorous selection process. All successful candidates will be subject to an enhanced Disclosure and Barring Service check, including disqualification by association.

The post holder is required to work in accordance with MAT Recruitment’s child protection policies and procedures in order to safeguard and promote the welfare of children and vulnerable adults and to raise any concerns relating to such procedures which may be noted during the course of duty.

The post holder must refer cases to MAT Recruitment’s Designated Person for Safeguarding (child Protection) and work jointly with external agencies for the safety and protection of children.

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