Job Title:

Estates Officer



Date posted:

Start date:


Contract length:


Contact name:


0330 1244 363

Job reference:

Site Supervisor-Dukes


MAT Recruitment are working with an outstanding secondary academy in Tottenham to recruit a passionate and highly motivated Estates Officer.

The Estates Officer role is to ensure that their academies functions safely and effectively on a daily basis. The role is customer focused and is key to ensuring that all estates and facilities services are available and fit for purpose at all times. As a member of the Estates Team, the Estates Officer is expected to set and maintain high professional standards at all times and support the academy leaders and the Estates Cluster Supervisor and the wider Estates Team in delivering both an outstanding service to our customers and the vision of the Trust.  


​Estates Operation

Manage the building and grounds and undertake repairs and maintenance to fixtures and fittings, including desks, tables and chairs, and decoration within the Estates Cluster of Academies
​Carry out in-house statutory testing as required
​Undertake physical work both indoors and outdoors, including: moving and lifting heavy objects, sweeping playgrounds, cleaning, gardening and grounds maintenance, setting up for curricular and non-curricular academy events, community use and other events as required by your customers
​Ensure all tests are logged and recorded using the Trust’s processes
​Ensure litter bins are emptied as required and your academies are litter free
​Act as a key holder for your academies and attend emergency call outs as necessary
Be responsible for the academies’ security, including the opening and closing of the academies on a daily basis, including evenings, weekends and public holidays
To report to the Estates Cluster Supervisor concerning all aspects of the lettings arrangements, including planning and maintenance and related issues if they occur.
​Replace lamps as instructed, Synchronise clocks, time switches etc., as required
Respond to all requests received from your academies in an appropriate and professional manner, logging and reporting actions and outcomes to the Estates Cluster Supervisor
​Ensure deliveries are dealt with safely and efficiently and notes are passed to the appropriate person, as well as ensuring items are moved to the appropriate place in a timely manner
​Follow safe systems of work, and have a working knowledge of relevant risk assessments and method statements
​Under instruction from the Estates Cluster Supervisor or Regional Estates Manager, guide, monitor, manage or support contractors, carrying out planned maintenance and other works on site
​Take appropriate action and report all site security issues to the Estates Cluster Supervisor, as soon as becoming aware of such issues
​Ensure CCTV equipment is used in conjunction with Trust policy
​Ensure all safeguarding procedures are adhered to and any issues are reported to the designated person within your academies
​Ensure the intruder alarm system is always activated and the buildings are not left unsecured. Report any issues to the alarm company and the Estates Cluster Supervisor
​Ensure all entry points, including gates, doors, windows and other security measures are working effectively and that any security issues are reported the Estates Cluster Manager
​Ensure compliance with Control of Substances Hazardous to Health regulations and if unsure seek advice from the Estates Cluster Supervisor
​Report any health and safety issues to the Estates Cluster Supervisor, as soon as becoming aware of such an issue, having made the issue as safe as possible
​Ensure that you support the implementation of and champion the Trust’s Health and Safety policy at all times, completing and adhering too risk assessments, safe working practices and procedures.
Responsible for the on-site management and coordination of an external contractor such as cleaning, catering and or grounds management
There will be times when you will be required to work and support an academy within your cluster
Lettings and hiring of facilities; oversee bookings, setting up rooms / equipment / facilities & breaking down as required, supervising lettings sessions, ensuring hirers safety whilst on site and lettings and hirers adhere to Academy lettings procedures
​The Estates Cluster Supervisor is responsible and accountable for safely carrying out day-to-day operational tasks at academy sites. You are responsible for the safety of yourself and others and must not carry out any tasks, for which you do not have suitable experience or qualifications. If in doubt seek advice from the Estates Cluster Supervisor
To ensure, in relation to all the above responsibilities, that systems for monitoring and reporting are used
​To work with the Estates Cluster Supervisor and academy leaders and the to deliver a first class service that meets our customer’s expectations
MAT Recruitment is committed to safeguarding and promoting the welfare of children and young people. In order to meet this responsibility, we follow a rigorous selection process. All successful candidates will be subject to an enhanced Disclosure and Barring Service check, including disqualification by association.

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